Executive Assistant

Address: 6/75 Moo4, Roung Tawan Village, Klong Yong,
Putthamonthon, Nakorn Pathom, 73170, Thailand
Mobile: 082 292 4710
e-mail: chrmbd1313@gmail.com

PERSONAL INFORMATION

Name in English: Duangsmorn Charmbud (Mrs.)
Name in Thai: นางดวงสมร ชมะบุตร
Date of Birth: 18th September 1967
Place of Birth: Bangkok
Age: 46 Yrs.
Marital Status: Married
Height: 163 cm.
Weight: 48 kgs.
Nationality: Thai
Religion: Buddhism

EDUCATIONAL BACKGROUND

Grad Year: 1990
Institution: Silpakorn University
Education Level: University
Degree: Bachelor Degree, Faculty of Arts
Major subject: English
G.P.A.: 3.12

Grad Year: 1989
Institution: Y.W.C.A. Secretarial School
Education Level: 2 Year Course Y.W.C.A. Secretarial School, High Vocational School
Degree: Diploma
Major subject: Secretarial and Management
G.P.A.: 3.0

Training Course:
1) Certificate of ISO 9001:2000 Quality Management Systems
2) Certificate of Guideline for ISO14001:2004 and OHSAS18001:2007
Documentation

Summarization

1) Position: Senior Translator / Interpreter
Duration: 5 months from May to September 2013
Employer: NTT DATA Global Technology Services Japan Co., Ltd.
Career: Contract employee for Project ERP Microsoft Dynamics AX IT Global Technology Service
Client: Manufacturer of Automotive Part and Accessories, plastic parts, metal parts, general manufactured based in Eastern Seaboard Industrial Estate, Rayong
Business Type: Manufacturing and Distribution

2) Position: Customer Service Executive
Duration: 4 months from January –April 2013
Employer: MosdorferMRP Co., Ltd.
Career: permanent employee for Managing Director-Sales Director
Business Type: Manufacturing and Distribution of Transmission Line Fittings and Accessory

3) Position: Senior Document Controller and Translator
Duration: 1 year from January – December 2012
Employer: HONGSA POWER COMPANY LIMITED
Career: permanent employee for Hongsa Mine Mouth Power Project Power Plant, Hongsa District, Chaiyaburi Province, Lao PDR and corporate
Business Type: Manufacturing and Energy: Manufacturer and Distributor of Power Plant

4) Senior Technical Assistant for Document Management and Controller and Translator
Duration: 5 years from November 2006 to October2011
Employer: Pearl Oil (Thailand) Limited
Career: contract employee for implementation document management system ,covering to Microsoft SharePoint, Electronical Document Management System (EDMS) and ISO documentations
Business Type: Manufacturing and Energy: Manufacturer and Distributor of Oil and Gas

5) Position: Administrator and Translator
Duration: 15 months from March 2005 to September 2006
Employer: IPM DANIDA
Career: Contract employee for IPM DANIDA international joint venture project between Thai and Danish Governments) (โครงการเสริมสร้างความเข้มแข็งแก่เกษตรกรด้านการป้องกันและกำจัดศัตรูพืชแบบผสมผสานในพื้นที่ที่มีการใช้สารกำจัดศัตรูพืชในปริมาณมาก
Business Type: Consulting
Client: Department of Agriculture, Ministry of Agriculture and Cooperatives

6) Position: Project Administrator and Translator
Duration: 8 months from 1 July 2004 to February 2005
Employer: KASIKORNBANK PCL
Career: Contract employee KBANK Strategy Technology of Enterprise Project (“KSTeP”)
(โครงการยุทธศาสตร์ทางเทคโนโลยีของธนาคารกสิกรไทย)
Business Type: Banking

7) Position: Technical Administrator and Translator
Duration: 6 months from January-June 2004
Employer: ABB Limited
Career: contract employee for Technical Audit Team, TPI Project
Business type: Engineering

8) Position: Executive Assistant
Duration: 3 years from January 2000 to December 2003
Employer: Norton Rose (Thailand) Co., Ltd.
Career: permanent employee for Managing Partner both local and overseas clients/customers
Business Type: International Law

9) Position: Translator
Duration: 4 years from January1996 to December 1999
Employer: Price Water House Management Consultants Ltd.
Career: permanent employee for project and general managements documentation
Business Type: Auditing and Consulting

10) Position: Executive Assistant
Duration: 6 years from January 1990 to December 1995
Employer: AT & T (Thailand) Inc.
Career: permanent employee for Business Development Director and Outside Plant projects (Singapore, Malaysia, Philippines, Indonesia, Vietnam, Laos, Cambodia, Myanmar, China Main Land, Hong Kong)
Business Type: Telecommunication

Highlighted Functionality: Business Management and Administration

1) Organization of the company communications and correspondence
Organizing the correspondence via e-mail, fax, and letter into category of incoming and outgoing under the process by receiving and sending, registering and distribution to the focal point and related staff among in-house, corporate companies and third party including Government of Lao PDR, governmental department, ministry, commission, board, bureau, agency, regulatory authority, instrumentality, judicial, legislative or administrative body of the Lao PDR.

Organizing the telephone communication under the process of receiving, transferring, taking message and distribution to the focal point and related staff among in-house, corporate companies and third party.

2) Creation and Preparation the quotation and proposal for the company’s portfolio of products as well as items relating to sales, marketing and promotional presentation activities;
Organizing in creation and preparation the quotation by
• creating the quotation form
• preparing Terms and Conditions including; product name, product specifications, quantity product warranty, deliver date, Freight, payment term and discount and validity to clients/customer
• submitting to the executive in reviewing and approval of Term and Conditions of quotation before sending to clients/customers
• creating a presentation of marketing and promotional activities and event marketing
Organizing in creation and preparation the proposal for the company’s portfolio of
products as well as items relating to sales, marketing and promotional presentation
activities by
• to prepare in creating the business proposal by studying the Request For Proposal or
called “RFP” receiving from clients and customers and comply to format and layout to use

• to prepare in creating the business proposal without written Request For Proposal “RFP” by studying typical company business
• submitting to executive in reviewing and approval before sending to clients/customers

3) Management and organize an office stationery, utilities and expenses
Management in ordering the Stationery in the group of a) Computer Supplies, b)Writing and Correction, c) Office Stationery (small items), d) Glue, Tape and Packing, e) Paper, Pad and Envelope, f) Filing and Storage, g) Conference and Presentation, h) Office Electronics i) Factory and Maintenance j) Canteen and Cleaning, k) Office Furniture.

Management in checking and the payment of Utilities a) water bill; water charges of water supply and b) electricity bill; electricity charge of electric supply.

Management in checking all Expenses as per service agreement with suppliers are office rental services, rental vehicle services, and others.

4) Managing and Updating company cash flow by processes of
• discussion with an executive in Measuring Cash flow by preparing cash flow projection for next year, next quarter and/or next week
• discussion with an executive in setting-up an interpersonal contact with and making a telephone call direct to clients and/or inform them about the due payment date and over-due payment
• discussion with an executive in compliance to the payment terms of due date
• discussion with an executive on advance payment in case of special offering of discount and other bonus points
• discussion with an executive in the option of rental service is more economized than asset and fixed asset

5) Managing local purchase orders
• discussion with an executive in the subject to the purchasing procedure
• management in receiving and analyzing the category and quantity of the inventory the Purchase Requisition(PR)
• management in studying market conditions, source of products supply and suppliers
• management in the Request for Quotations to the various source of suppliers
• management in receiving and analyzing the Request for Quotations from the source of suppliers
• management in selection the qualified suppliers offering the best conditions and price
• management in accurately computerizing the price of the goods will be ordered
• management in issuing the Purchase Order (PR) to the suppliers
• management in tracking the Term and Condition in compliance the negotiation and/or contract and agreement
• management in analyzing the report of Warranty
• management in analyzing and inspection the Invoice receiving from suppliers for payment
• management in setting-up the system of purchase requisition / purchase order by system such as SAP or ORACLE

6) Managing bank and cash receivable /payables
Bank Account Receivable /Cash Receivable improving management by processes of
• discussion with an executive the discount to clients/ customers who pay their bills rapidly
• discussion with an executive in asking the clients/customers to make deposit payments at the time orders are taken
• discussion with an executive in credit checking on all new noncash clients/customers
• discussion with an executive in getting rid of old, outdated inventory for whatever company will get
• discussion with an executive in issuing invoices promptly and follow-up immediately if payments are slow in coming
• Discussion with an executive in tracking accounts receivable to identify and avoid slow-paying customers. Instituting a policy of cash on delivery (C.O.D) is an alternative to refusing to do business with slow-paying clients/customers

Bank Account Payable / Cash Payables management by process of
• discussion with an executive in taking full advantage of creditor payment terms, if the payment is due in 30 days and will not pay in 15 days
• discussion with an executive in using electronic funds transfer “EFT” to make payments on the last day they are due and company will remain current with supplier while retaining use of fund as long as possible
• discussion with an executive in communicating with the suppliers so they know the company financial situation, if company ever need to delay a payment, then the company will need their trust and understanding
• discussion with an executive in carefully consider vendor’s offers of discounts for earlier payments, these can amount to expensive loans to the suppliers, or they may provide with a change to reduce overall costs
• discussion with an executive to do not always focus on the lowest price in choosing suppliers, sometimes more flexible payment terms can improve the cash flow more than a bargain-basement price

7) Management of Human Resource by processes of
• Management the Workforce Planning/Manpower Planning of procedures and processes
• Management the Recruitment of procedures and processes
• Management the Selection of procedures and processes
• Management the Orientation of procedures and processes
• Management the Probation of procedures and processes
• Management the Placement and Designation of procedures and processes
• Management the Training of procedures and processes

8) Company registration issues by processes are
• Searching for the information of company establishment’s and company’s registration from Department of Business Development (Department of Commercial Registration)
• Correcting data and taking into discussion with the Person who start up the company in the subject to procedures and processes of Company establishment’s meeting and company’s registration in getting the Memorandum of Association in registration
• discussion with the Person who start up the company in the subject to company’s Share for Persons who reserve the share and all Share when receiving the Memorandum of Association
• discussion with the Person who start up the company in sending the invitation letter to attend the meeting to the Persons who reserve the share 7 days advancing
• Other procedures and processes of company’s establishment and company’s registration
• discussion to the procedures and processes when Modification of registered transaction of Capital increase/Repealing and Liquidation
• discussion with Person who start up the company and /or Board of Directors in the subject to company’s registration procedures

9) Market, industry and customer research by processes of
• Creating the presentation of marketing research and customer research
o Defining the problems by selecting topic and formulating research problem
o Consideration Data and Information after defining the problems a) Primary Data Sources-Field Source, b)Secondary Data Sources-Documentary Source
o Consideration on how to get the data after consideration Data and Information process
o Research Planning is the action stage and similarly to Research Design process
o Research Directing-Co-ordination and Control
o Data Analysis –Tabular Method, Statistic Method
o Conclusion and Report-Oral Report, Chart or Diagram, Written Report
o Defining the consumer group and cross section

10) Coordinate and development of exhibitions
• Distribution the information to the related party and in-house team in the subject to company’s exhibition/event
• Scheduling the time-line process of preparing the exhibition theme and structure with the related party and in-house team in supporting the organizers, media and/or agents
• Collecting products data in cooperation with in-house team
• Compiling the highlighted products data in making summary by discussion with in-house team
• Setting-up the in-house meeting with team to finalized agreement in submitting to the organizers, media and/or agents
• Organization communication and meeting among the parties in laying-out the draft plan
• Tracking on as-is and progressive processes from draft lay-out plan to finalize to be approved plan
• Coordinating with organizers, media and agents and in-house team until getting itinerary/agenda
• Preparing the clients/customers list by coordinating with in-house team and sending to organizers, media and agents
• Revising the invitation and public relation process by coordinate with in-house team and sending to organizers, media and agents, finalize and approval
• Submitting the itinerary / agenda to the executive to participating the company’s exhibition
• Tracking on the turn-key processes

Highlighted Functionality: Document Management, Controller and Translator

1) Document Management and Controller
• Organizing in implementing hard documentation to electronic system (EDMS)
• Organizing in processes of policy, SOP, manual, guideline, work instructions from Drafting, Creating, Revising, Approval by meeting with leader team and executive
• Organizing in implementing documentation for ISO process
• Organizing and implementing documentation process of recording, document metadata, and numbering structure for engineering document i.e. drawings, technical documents
• Organizing in implementing documentation process of archiving, retrieving, destroying or long-live
• Organizing in implementing storage warehouse for documentations
• Organizing in setting up meeting with committee in any matter
• Controlling process of authorization in using document and system
• Controlling process receiving, recording-log in and log out, generating recorded number
• Controlling process of scanning in retention under the infra structure system
• Controlling process of copying and distributing
• Controlling process of retrieving
• Controlling process of destroying
• Controlling of public administration, clients, contractors and third party

2) Translator
• English to Thai and Thai to English
• Documentation translating for both Private and Government Sectors
• Documentation translating for Projects documentation and office executive
• Documentation preparing in Formatting in complying with original
• Documentation performing as a Prove Reader
• Document preparing in Booklet

Latest Salary: 89,000Baht (excluding other allowance)
Expected Salary: 75,000Baht